Each accessory in AssetIT is tracked with its available quantity. When you check out an accessory, the system automatically reduces the quantity until the stock is depleted.
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Tip: To avoid running out of stock, make sure to set a minimum quantity threshold for each accessory. This way, the app will notify you when the available quantity falls below your specified threshold. |
How to Check Out an Accessory
Navigate to the Accessories Screen:
Locate the accessory you want to check out in the accessory list.
In the Checkin/Checkout column, click on the
button.
Checkout Accessory Screen:
You will be directed to the Checkout Accessory screen. The Checkout Accessory screen allows you to check out an accessory, either for a specific user or an asset. Follow the steps below to complete the checkout process:
Accessory Name: The name of the accessory you are checking out will be displayed at the top. (e.g., Anker PowerLine Lightning Cable)
Category: The category of the accessory is shown next (e.g., Cables), helping you identify it by type.
Checkout to: You can choose whether to check the accessory out to a User or an Asset:
User: Select this option if the accessory is being assigned to a person.
Asset: Select this option if the accessory is being assigned to another asset (e.g., a laptop or other equipment).
Quantity: Enter the number of items you want to check out. (e.g., if you need to assign two mice, enter "2" here.)
Notes: Use this field to add any relevant notes regarding the checkout (e.g., reason for checkout, condition of the accessory, etc.).
Submit: Once all fields are filled out, click the Submit button to complete the checkout process.
Cancel: If you need to exit without completing the process, click Cancel.
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Accessories that are out of stock cannot be checked out. |
How to Check In an Accessory
To check in an accessory that has been previously checked out, follow these steps:
Navigate to the “Accessory Details” screen:
Click on the desired accessory from the list to navigate to the Accessory Details page.
Go to the “Used By” tab:
Go to the Used By tab, where you can see the users or assets the accessory is currently checked out to.
Click on the
button to start retrieving the accessory.
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Bulk Checkin:
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Checkin Accessory Screen:
You will be navigated to the Checkin Accessory screen.
Complete all the required information, including any notes or updates necessary for the accessory.
Submit the Check-In:
Once you have entered all the required information, click the Submit button to complete the check-in process. This will:
Return the accessory to the stock.
Update the available quantity for the accessory.