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To manage these, click on the dropdown “Settings” on the sidebar menu > click on “Custom Fields”.
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FieldSet
A FieldSet is a group of Custom Fields.
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Click on FieldSets to see a dropdown list of existing sets, including:
Name of the set
Number of fields in that set
Name(s) of asset model(s) that is using that set.
Actions to take on a set: Edit/delete
You can create a new field set, search, export, re-order, or hide/show the columns of a set.
Create a New FieldSet
Click on “New FieldSet” to start creating a new group of custom fields.
Enter a name for your FieldSet. Choose a name that clearly identifies the purpose or the type of assets the FieldSet will be associated with.
Select Custom Fields:
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4. After selecting and organizing your custom fields and marking any as required, click the “Save” button to complete the creation of your new FieldSet.
Custom fields
Custom fields allow you to track additional information about your assets that the default asset attributes don't cover.
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In Custom Fields section, you can see a list of all existing Custom Fields, including:
Name: Displays the name of the custom field
Default: Shows ✅ (yes) or ❌ (no) indicating whether the custom field is set as a default field that appears automatically when new assets or resources are added.
Resource: Specifies the type of resource the field is associated with, such as Asset, Accessory, License, Component, or Consumable.
Format: Shows the format of the data that can be entered in the field, which could be ANY, ALPHA, ALPHA-DASH, etc.
Regex: Includes regular expressions like
/^[a-z]{2,5}$/
which set specific rules for what the field can accept. This particular example limits input to lowercase alphabetic characters with a length between 2 and 5.Element: Lists the type of UI element used for data entry, such as: Text Box, Check Box, List Box, Text Area, Date Picker, User Picker, Radio Buttons)
FieldSet(s): Indicates whether the custom field is part of one or more fieldsets.
Help Text: Provides a brief description or guidance on what should be entered in the field or how it should be used. This is particularly useful for ensuring data is entered correctly.
You can create a new field, search, export, re-order, or hide/show the custom field.
Create a New Custom Field
Click on “New Custom Field” to start the process of adding a new field.
Choose Field Type: A selection window will appear, allowing you to choose from several field types, each suited to different kinds of data:
TextBox: A simple text input for one-line information.
ListBox: A dropdown menu allowing selection from multiple predefined options.
TextArea: A larger text box for entering more extensive data.
Date Picker: A tool to select a specific date.
Checkbox: A small box that can be checked or unchecked to make a binary choice.
Radio Buttons: Allows the selection of one option from a set of choices.
User Picker: Enables selecting user(s) from a list.
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Fill in the necessary information along with the instructions.
Click “Done” to finish.
Custom Field Validation
AssetIT has pre-defined all the possible formats for your custom fields. When creating/editing a custom field, just select a format that matches your field the most.
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