8.8. Status Label Setting

Status Labels allow you to customize the displays of 04 fixed asset statuses (DEPLOYABLE, UNDEPLOYABLE, Pending, Archived) to better fit the terminology and workflow of your organization.

E.g.: Labeling the UNDEPLOYABLE status as 'In-use' indicates that the asset is currently occupied and unavailable for checkout.

Status Types

1. DEPLOYABLE
   Definition: An asset in the DEPLOYABLE status is available for use. It can be checked out or assigned to someone for deployment. These are assets that are in good condition, and ready to be put to work.

2. UNDEPLOYABLE
   Definition: This status is used for assets that are currently unavailable for checkout or deployment. An asset may be in this status because it's in use, under maintenance, damaged, or simply not available at the moment.

   • Example: An asset marked as UNDELOYABLE means it's occupied and cannot be assigned to a new user until it is returned or released.

3. PENDING
   Definition: An asset marked as PENDING is in a temporary state. It could be waiting for approval, awaiting further processing, or still in the acquisition phase.

   • Example: A new laptop that has been ordered but is yet to be delivered or configured might be marked as PENDING.

4. ARCHIVED
   Definition: The ARCHIVED status indicates that the asset is no longer in active use and has been removed from the deployment pool. It is essentially retired from service but may still be retained in the system for record-keeping or auditing purposes.

   • Example: A retired piece of equipment, such as an old computer, that is no longer in operation would be marked as ARCHIVED.

How to Customize Status Labels

Step 1: Access the Status Labels Setting.

1. Navigate to the Settings section.

2. Look for the Status Labels option in the settings menu and click on it.

3. Click on to initiate the process.

Step 2: Modify the Labels

1. Next to each status, there will be a field where you can edit the label text. Enter the desired name for each status label according to how you want it to appear in your organization.

   • Example Customizations:

     • Deployable → "Available for Checkout"

     • Undeployable → "In-use"

     • Pending → "Waiting for Approval"

     • Archived → "Retired"

2. Once you’ve made the changes, click the Save or Apply button to save the customized labels.

Step 3: View Your Custom Labels in Action

After saving, return to your asset list or asset details page. You will now see the updated status labels reflected wherever asset statuses are displayed.